Lease Administration Services Offered by Atlas Management

Atlas Real Estate Advisors  /   April 4, 2025

For organizations with multiple locations or limited internal resources, outsourcing lease administration can be a game-changer.

Does your business operate in multiple locations, each with its own lease? Who is overseeing them—tracking critical dates, coordinating renewals and terminations, and ensuring compliance? Do you have a single, regularly updated source of information for all locations?

Without proper lease administration, many business owners find themselves facing lease expirations without enough time to analyze the market, consider expansion, downsizing, or relocation, and compare associated costs. Negotiating new lease terms can be stressful and may strain your relationship with your landlord.

At Atlas Management, we offer Lease Administration Services so business owners can focus on growth while our experienced commercial real estate team handles lease-related complexities. For organizations with multiple locations or limited internal resources, outsourcing lease administration can be a game-changer.

What is Lease Administration?

Lease administration for business owners is the process of managing and overseeing lease agreements to ensure all terms are being met, including tracking key dates, managing financial obligations, and maintaining accurate records.  It is a critical function in managing a business’s real estate portfolio, yet it often gets overlooked amid paperwork and competing priorities. Business owners with multiple locations must track various lease terms and crucial deadlines—including renewal application dates, common area maintenance (CAM) reconciliations, and payment due dates. Without a structured approach and a central source of data,  these important details can easily slip through the cracks.

The Benefits of Lease Administration

With ample notice of upcoming lease expirations, tenants have more strategic options than simply renewing in place or relocating. This is an opportunity to negotiate enhancements such as a Tenant Improvement (TI) allowance or rent abatement to better optimize your current space. It also allows for a review of current lease rates in comparison to potential incentives or TI packages at alternative locations. Additionally, future renewal rates can be structured more predictably—tying increases to a metric like the Consumer Price Index (CPI) rather than leaving them to arbitrary landlord adjustments—providing greater financial certainty and control.

Atlas Management takes a proactive approach that helps business owners stay ahead of key decisions, reduce risks, and capitalize on cost-saving opportunities—so they can get back to focusing on growing their business. Call us today to learn more!